Policies and Guidelines
Current alumnae volunteers may be given access to alumnae information.
The information provided is for official Wellesley College alumnae use only. Use of the information for any non-Wellesley College Alumnae Association purpose—including but not limited to solicitation of any kind; reproducing and storing in a retrieval system by any means, electronic or mechanical; photocopying; or use of the addresses or other information for any mailing other than alumnae related events—is strictly prohibited. Any misuse of the data may result in legal action from the Wellesley College Alumnae Association.
The information provided is maintained by the Wellesley College Alumnae Association database and is accurate as of the date it was retrieved.
Email Marketing is for official Wellesley College alumnae use only.
Email Marketing may not be used for any non-Wellesley alumnae purpose, including but not limited to solicitation of any kind, endorsement or advertisement of any political candidate, or advertisement for any event not related to Wellesley alumnae groups.
Data on Demand
Information retrieved via Data on Demand is confidential, and is for official Wellesley College alumnae use only.
Data on Demand lists may be shared with other class or club officers. Lists may not be shared with any other alumna, nor may they be shared with any third party.
Email data downloaded via Data on Demand may not be used to create blast or broadcast emails. All emails to more than five alumnae must be sent through Alumnae Association systems. Please use email marketing or contact the Alumnae Association to send a blast email.
Data on Demand lists may not be used for publication, since these lists may contain alumnae who have asked not to be included in published directories. To create a class or club directory, contact the Alumnae office.
If you have any questions about appropriate usage of either Email Marketing or Data on Demand, contact Scott Gordon at email@example.com.
Financial Reporting Requirements for Wellesley Classes, Clubs, and Groups
Wellesley College Alumnae Association is registered with the Internal Revenue Service as a 501(c)(3), non-profit organization. Under this classification, the WCAA is exempt from federal income taxes. In 1972, the Internal Revenue Service granted a group exemption to all subordinate organizations of Wellesley College Alumnae Association. This action means all Wellesley classes and clubs recognized by the WCAA (meaning subordinates with adopted by-laws and with a federal tax identification number) are exempt from federal taxes under the association’s "umbrella.” This exemption from federal taxes does not necessarily mean clubs or classes are automatically exempt from state or local taxes. Each subordinate organization must check with its respective state to determine that state’s requirements for tax exemptions.
IRS Filing Requirements
IRS tax law requires all 501(c)(3) organizations with income less than $50,000 to file Form 990-N, Return of Organization Exempt from Income Tax. The 990-N is an online form and can only be filed electronically. WCAA subordinates who do not file a 990-N risk losing their EIN number and tax-exempt status.
This tax form is due on or before the 15th day of the fifth month after the close of the tax period. As our tax period or fiscal year ends on June 30, your return is due by November 15th. Please submit an electronic copy of your tax form or confirmation to the Alumnae Office by this required deadline.
State filing requirements for 501(c)(3) organizations vary. It is each club’s responsibility to confirm your state’s policies and comply with the established regulations for non-profit organizations.
WCAA Financial Reporting
In addition to filing the appropriate forms with the IRS, Wellesley classes, clubs, and groups are asked to file a financial report with the Alumnae Association. The Alumnae Association will email the annual form at the end of the fiscal year (June), and it should be submitted by August 1st. If you have any questions, for clubs please contact Lesley Robertson at firstname.lastname@example.org, and for classes please contact MJ Pullins at email@example.com.
Wellesley College provides general liability insurance coverage to all sanctioned and sponsored alumnae groups via Lexington Insurance Company.
The policy provides comprehensive liability including Bodily Injury, Personal Injury, Property Damage and Broad Form Liability coverage.
The policy covers group events in alumnae homes as well as in other facilities. Upon request to the Alumnae Office, a Certificate of Insurance will be provided by the College. If your group is hosting an event and the venue requires a certificate of insurance, please contact the Alumnae Office, and we will have the certificate emailed or faxed to you or the place of business. For this certificate, we will need a brief description of the event, the name of the building or business, address, contact person, email or fax number.
Wellesley College admits students, without regard to race, color, religion or national origin, to all the rights, privileges, programs, and activities generally accorded or made available to students at the College.
The College does not discriminate on the basis of race, color, religion or national origin or sexual orientation, in administration of its education policies, scholarship and loan programs, athletic and other college-administered programs or in its employment policies…[The College] does not discriminate on the basis of sex against its students in the educational programs or activities which it operates and does not discriminate on the basis of sex in its employment policies…nor does the College discriminate on the basis of handicap in violation of Section 504 of the Rehabilitation Act of 1973.
Wellesley College Bulletin